Sunday, June 9, 2013

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Tuesday, March 5, 2013

The Productive Skills - Writing

Speaking and writing are the 'productive skills.'

Writing

Nowadays, there is very little need for long, formal written work in the classroom. With the advent of email and word processors with spell checkers, most people do very little written work except for short notes to friends and colleagues. Students may however have very specific needs such as those preparing for examinations where written work is still of great importance. Writing allows students sufficient time to process information whereas speaking doesn't. Writing is also an avenue for those students who have limited confidence speaking in front of the class. Furthermore, writing allows for the practice of grammar rules and examination techniques. In order to convey a similar amount of information, a written text is shorter than speaking because the student has time to be more specific.

The Productive Skills - Writing

It should be remembered that students learn to read and write faster when they have real reasons to communicate. This could be in the form of journal writing or letter writing. Furthermore, it may be a good idea to create situations where they will need to write real invitations, requests, thank-you notes, and letters to pen friends, cards for special occasions, morning news, commercials, and opinions. You could even get the students to conduct surveys and interviews or make their own books by drawing or cutting out pictures, writing captions and word balloons. It is important to be clear as to the aims of the writing task before the lesson. Are you encouraging fluency or accuracy? A good starting point is to begin with a fluency activity and only focusing on accurate use of language at a later stage.

Guided Writing

Guided writing is an extremely useful way to prepare students for a writing task. Effective use of patterns as learning tools, takes the mystery out of learning. This is far more useful than simply giving students a writing topic and telling them to get on with it. It is extremely daunting for students to be faced with two tasks- writing and content.

Tell the students exactly what you want! If they are writing a letter, give them the format and what information you require in each paragraph. Try and focus on useful language models. List and review instructions step by step. Provide frequent summations of salient points of the lesson. Develop and maintain routines, which will help students anticipate what will happen. This careful preparation will ultimately culminate in the students preparing a draft which can be discussed with the teacher and others prior to preparing a final text.

Writing Genre

Students will explore typical examples or models of different writing genre before embarking on writing of their own. This is done in order to discover the format, layout, audience, the register, style and appropriate language to be used. When writing a letter, for example, students will decide whether the letter is formal or informal. They will then select the correct format to be used in a business letter or personal letter. This will in turn determine the register and general tone of the language to be used. This approach to writing is extremely useful for students preparing for school examinations in English and other subjects.

Writing Structure

As mentioned in the section on guided writing, it is extremely useful to provide your students with useful patterns as learning tools. There are many different ways to write an essay, but most standard essay forms follow the same basic patterns. Teaching your students these patterns will lay the foundation for sound writing structures and principles. It is surprising how many students, who have been studying English for a number of years, are still unsure of how to write an introduction, a paragraph or a conclusion.

Handwriting

Students who come from various cultural backgrounds may find the formation of English letters somewhat difficult (orthography). Students who experience such difficulties will need specific help in order to improve letter, word and text formation. Assistance may be offered in the form of extensive practice exercises focusing on the formation of individual letters. This could perhaps involve the teacher writing letters, words or sentences out neatly and leaving sufficient pace below for the student to copy or imitate the writing.

It is important to note that is essential that you encourage students with problematic handwriting to attempt to improve it. Handwriting is an important skill necessary for examination purposes and a student should not be unduly disadvantaged because of poor handwriting. This problem may prevent the student from getting his / her message across.

Spelling

Incorrect spelling may often give the reader the impression that the writer is careless and lacks education. One should try and remember that spelling is often very difficult for students studying English because of the lack of correlation between the sound of a word and how it is actually spelled. This is more than often, not that obvious!

Punctuation and Format

Punctuation and format conventions differ from one language and culture to another. Business and personal letters are laid out quite differently and follow specific formats as do emails. Punctuation conventions may often be specific to a particular language and may not be transferable from one culture or language to another. Successful application of punctuation conventions in the English language will assist students in conveying their message and communicating effectively.

The Productive Skills - Writing
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Tuesday, February 26, 2013

Technical Writing - How to Comply With Moral and Ethical Standards in Technical Documentation

Technical writing has a number of moral and ethical standards that a professional technical writer needs to comply with. Violate them at your own peril, by risking the sudden demise of your career. Here are some of these issues...

Plagiarism - Needless to say, copying and pasting other people's work is a reprehensible act. It's theft. You just don't do it. Period.

"Fair Use" and Quoting sources - However, this does not mean that you can not quote from other peoples' work within the bounds of "fair use." Done properly, quoting others actually acknowledges and honors the good work done by one's colleagues.

Technical Writing - How to Comply With Moral and Ethical Standards in Technical Documentation

And this is how you do it properly: 1) Quote only up to 200 words. 2) Use quotation marks in the beginning and end of the quotation. 3) After the quote, give full credit to the author, together with exact citation of the source.

If you cannot remember or locate the exact words, you can always paraphrase a source by explicitly stating that you are paraphrasing him or her.

Copyrights - Be very careful about using copyrighted texts, images and multi-media files. Either get the permission from the copyright holder or pay for it before use.

Another alternative is to use non-copyrighted materials that are in "public domain" for one reason or another. You can for example search Wikipedia for such copyright-free public domain images.

Release Forms - If you are dealing with artists and photographers, it would help to have them sign a "Release Form" to the effect that, when you use their material the way you agreed upon, they will not press for any rights that are not spelled out in the Release Form. It is best to have such forms prepared or looked over by your attorney, just to be on the safe side.

Technical Writing - How to Comply With Moral and Ethical Standards in Technical Documentation
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Tuesday, February 19, 2013

Ten Speech Tips for Writing Powerful and Persuasive Presentation

Have you ever had to give a speech?

Do you remember that feeling? A knot in the stomach, sweaty palms and a panic attack!

Not a very pleasant experience. And yet, I'm sure your speech was a success because 90 per cent of a typical audience want the speaker to succeed.

Ten Speech Tips for Writing Powerful and Persuasive Presentation

Yet according to The Book of Lists, speaking in public is one of our greatest fears.

Much of this anxiety is due to a lack of confidence in writing and preparing a speech rather than in the delivery.

Giving a presentation can be a great way to build your business, influence public opinion or kick-start your career.

It is an excellent way to stand out from the crowd and make a real difference in people's lives.

What are the secrets of writing a powerful and persuasive speech for any occasion?

Here are 10 tips for turning a good speech into a great one!

1. Have a plan and set some objectives & outcomes.

There is nothing worse than not knowing what you want to achieve. Do you want to educate the audience, inform, inspire, motivate or touch their emotions? Always work out what you want to achieve before beginning the speech process.

2. Have a formal structure - beginning, middle and end.

Audiences love structure and the best speeches stick to this tried and true rule. As they say: "tell them what you're going to say, tell them and then tell them again".

3. Avoid having too much content.

Hands up those that are guilty of this sin. I know I am. I have lost count the number of technical presentations given by CEO's, managers, scientists, engineers, geologists and other professionals who have just put too much content into their presentations. Far too much for an audience to absorb - remember even the best audiences face information overload after 20 minutes.
How do you overcome the content crisis? See Tip # 8.

4. Define who your audience is and use the most appropriate communication
channels to reach them.

Analyse how your audience likes to take in information - do they like to be visually stimulated or do they enjoy just sitting back and listening. Or do they like to get involved, to touch and feel in a kinaesthetic way. Work out the best mix of visual, audio and kinaesthetic and use this in your speechwriting.

5. Research your speech using a range of sources.

Be a keen observer of the trends your audience is likely to be interested in and keep a file of interesting articles and information. If you are time poor- a few quick questions when meeting an audience just prior to a speech, such as "what are the issues facing your business/industry/association at the moment?" can really help target your presentation and build rapport.

6. Use personal stories, examples and metaphors to make intangible concepts
tangible.

In many cases you are trying to sell ideas and concepts in a speech. These are intangible and often difficult for the audience to grasp. Personal stories, examples and metaphors make the invisible visible.

7. Have a strong opening and closing.

People remember the opening - first impressions count! The closing is important as it should reinforce the key message you want the audience to go away with in their head after they have heard the presentation. Ending with a 'call to action' can be a powerful way to get your audience to act on your message.

8. Add value and extra detail through a handout.

Here's a tip: if you want to provide detail - put it in a handout! You can get far more content across in the written form than in a speech. Always refer to this in your presentation but hand it out after your speech so the audience is not distracted reading through it while you talk. There is nothing more soul destroying for a presenter to see the audience leafing through written notes rather than looking at you!

9. Use short words and plain English.

The short words are always the best words. Avoid jargon. Use active words instead of passive. This has far more impact in the minds of your listeners.

10. Evaluate and review on a regular basis.

There's nothing more powerful than to hear back a speech you've written. If you are writing a speech for someone else always try and hear the speech or at least get some feedback. Recording and listening back to a presentation is the fastest way to improve your skills.

Ten Speech Tips for Writing Powerful and Persuasive Presentation
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Thomas Murrell MBA CSP is an international business speaker, consultant and award-winning broadcaster. Media Motivators is his regular electronic magazine read by 7,000 professionals in 15 different countries. You can subscribe by visiting http://www.8mmedia.com. Thomas can be contacted directly at +6189388 6888 and is available to speak to your conference, seminar or event. Visit Tom's blog at http://www.8mmedia.blogspot.com

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Wednesday, February 6, 2013

Writing to Persuade - 10 Ways to Improve Your Persuasive Writing and Speaking Skills!

A key in writing to persuade in any venture is building a good rapport with key contacts. No matter what venture you are embarking upon, whether it be professional, artistic, musical or otherwise it is important to build a basis for a relationship. Negotiations are not very successful between people which no basis was set before hand.

1)Find common ground.

Here is the importance of knowing other people. If you truly want someone to open up and connect with you, you must find a common ground between you and them. Try finding out something about them that is similar to your interest and use it a good conversation starter.

Writing to Persuade - 10 Ways to Improve Your Persuasive Writing and Speaking Skills!

2)Compliments are your best friend.

It doesn't matter what kind of person you are, its always a plus to hear someone compliment you on something. Use this to help open a dialog and build the so called "brownie points" When writing to persuade, this is very important.

3)Emit cheerful vibes.

People will respond best to you if they sense a joyful and positive outlook. No one wants to work around negativity.

Some other writing and speaking tips include the following:

4)Mimic the other person's tone.

Another point when you're writing to persuade people is that it is easier to make people open up if you speak or write similar to them hinting that you may have a common background or education as them. Also doing this will help give the impression that you have good self confidence.

5)Use their body language.

While speaking with the other person, use body language similar to theirs. If they use hand motions or shift a certain way, mimic it in a slightly similar fashion. Now, of course when you're writing to persuade, you'll not be able to use this strategy, but it's good when speaking with someone.

6)Speak the same speed as them.

It is important to try and speak close to the same speed as them. Speaking fast to a slow speaker may cause them to lift their defenses and likewise for a faster speaker. Speak slow to them and they may look down on you as if your unintelligent.

7)Repeat what is said.

Repeating and either agreeing or disagreeing will show the other person that you understand what is being said and give them a response at the same time.

8)Talk as if you were old friends.

This may take some skill writing to persuade or just speaking to persuade but if you can get the other person to fall into the same mind frame you will find that building the rapport is much easier.

9)Mimic their breathing.

This is another thing that rests on the importance of reading people. If you can do this accurately it will create a connection between you.

10)Listen to what they are saying.

Listening to the person speaking or knowing what they are like when you're writing to persuade are more important than speaking as it will provide the information you need and will help to build a better rapport. And also, doing this will help boost your own self confidence when it is time for you to put in your opinion.

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Saturday, January 26, 2013

Writing Thank You Notes for Cash and Checks

For a graduation, wedding, birthday or other special occasion, everyone loves a big, beautiful box all wrapped up. But isn't it fun when the gift is a card, with money or a check inside?

Wondering how to write a thank you note for cash or for a check? Relax! Just follow these tips:
Use nice note cards or stationery, and hand write your note just as you would for any gift. Mail it in a timely manner. A proper thank you note should have two to three sentences. Never start a thank you not with the word "I." Always include the words "thank you." It's nice to tell the gift-giver how you will use the gift, but it's not imperative. If the person has indicated how the money is to be used, assure him or her that you will follow their wishes. Never mention the amount of the gift. If it is a large amount of money, you can refer to it as a "generous gift."

Here are some samples to help you:

Writing Thank You Notes for Cash and Checks

Wedding Note Sample #1

"No need to wonder if your gift will be used! Tyler and I have so many things we need for our new apartment, and that's why your generous check (or gift of cash) is so appreciated. We'll think of you when we go on our first shopping spree!

Thank you from the bottom of our hearts for your kindness."

Wedding Note Sample #2

"How nice of you to send Brad and me such a generous check (or gift of cash), Aunt Lois. We will indeed use it for our honeymoon, as you requested - that will be easy to do! We are looking forward to our trip to Key West and thanks to you, we will be able to see and do even more fun things. Thank you so very much.

We look forward to seeing you at the wedding!"

Graduation Note Sample #1

"Wow! Thanks, Mr. and Mrs. Simpson! Your graduation gift will certainly come in handy this fall when I enter Miami University. There are so many things I need for my dorm room and of course, there are text books to be purchased.

I really appreciate your kind gift, and I also send thanks for coming to my graduation party."

Graduation Note Sample #2

"Leave it to you to come up with the perfect gift for a new grad! Thanks so much for your nice card and note and the check (or gift of cash) you sent.

Now that I'm going into the "real world," I need so many things and your super gift will come in very handy as I contemplate getting my own apartment. I appreciate your love and support always, grandma. You're the best!"

Birthday Note Sample #1

"It was so much fun to receive your nice card and check in the mail! Thanks for thinking of me on my birthday. I have been saving up for a new ____ and your gift gets me closer to my goal."

Birthday Note Sample #2

"You sure know how to please a teenager! Thanks so much for the check you sent me, Uncle Bob. I have wanted new speakers for my computer and that's exactly how your money will be used. I really appreciate you making it a very happy birthday!"

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Wednesday, January 23, 2013

Writing Tip - Decades and Apostrophes

Let's start with a quiz. Which of the following is correct?

1. We did better in the 1990's than we did in the 80's.

2. We did better in the 1990's than we did in the 80s.

Writing Tip - Decades and Apostrophes

3. We did better in the 1990s than we did in the 80's.

4. We did better in the 1990s than we did in the 80s.

5. We did better in the 1990's than we did in the '80s.

6. We did better in the 1990s than we did in the '80s.

If you said number six is right, congratulations. If you didn't, don't feel bad. This is one of those rules people seem to get wrong more than they get right. They get it wrong because they forget that apostrophes have two main purposes: (1) to show possession and (2) to create a contraction - that is, to show that something has been yanked out, as in the word "don't" - the contraction of "do not."

In the foregoing sentences, is 1990s either possessive or a contraction? No. So an apostrophe has no place in it. What about '80s? Is it possessive? No again. But is it a contraction? Yes! The 19 has been taken out, so we place an apostrophe where those numerals should have been - just so the reader doesn't think we're talking about the decade that began 80 years after the birth of Christ.

In short, don't put an apostrophe before the "s" in 1990s because it's neither possessive nor a contraction. But do use an apostrophe before the "8" in '80s - not because it's possessive, but because it's a contraction.

One last quiz: Is the following sentence right or wrong?

The 1960s' fashions were even more bizarre than the '70s' styles.

The sentence is correct. But why? Because we've made 1960s' and '70s' possessive - both of them.

Writing Tip - Decades and Apostrophes
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Steve Osborne is author of "Writing Tips for the Real World," a blog at [http://www.thewritersbag.com] He is an award-winning freelance writer and writing instructor. His blog teaches writing tips, techniques and strategies designed to help people from all walks of life turn the written word into a powerful success tool in their careers and personal lives.

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